How to Find a Hiring Manager's Email as a Recruiter

You found the perfect job for your candidate. Now you need one thing: the email of the person who can say yes. Most guides on this are written for job seekers. This one is for recruiters, who need to do it ten times a day without guessing.

I'm a solo contingency recruiter, and this is the exact process I use.

Step 1: Decide who you actually want to reach

Not every contact is equal. In order of who tends to reply:

1. The hiring manager. The person the role reports to, like the Accounting Manager or Controller for an AR role. They feel the pain of the open seat most.

2. A talent acquisition partner who covers that function. At bigger companies, TA owns the search and decides whether to bring in an agency.

3. The head of HR or talent. A fallback at smaller companies with no dedicated recruiter.

If the job post lists a name under "Meet the hiring team," start there. That person is already attached to the search.

Step 2: Find the right person on LinkedIn

Google is faster than LinkedIn's own search for this. Try:

• site:linkedin.com/in "Company Name" talent acquisition

• site:linkedin.com/in "Company Name" recruiter

• site:linkedin.com/in "Company Name" "accounting manager"

Check two things before you move on. First, that their profile shows they currently work there, not "former" or "ex-". Second, for large companies, that they're in the same region as the role.

Step 3: Find the company's email format

Most companies use one pattern for everyone: first.last@company.com, flast@company.com, or first@company.com. To find it:

• Search "@company.com" in Google to find published staff emails in press releases, PDFs, and event pages.

• Check the company's press or news page. Media contacts often follow the standard format.

• Use an email format lookup tool for a second opinion.

Once you know the pattern, build the address from the person's name.

Step 4: Check it before you send

A wrong address is worse than no address, because bounces hurt your sender reputation. Before you send:

• Confirm the company domain actually receives mail.

• Run the address through an email verifier.

• If it's a guess, keep the first email short and send a LinkedIn connection request the same day.

Step 5: Track who you contacted

Keep a simple log: company, contact, role, date pitched, and when to follow up. Most replies come on the second or third touch, and you can't follow up on what you didn't write down.

The faster way

Doing this by hand for every job adds up fast. I built Recrumio to do it in one click: open any job post, and it finds the hiring manager and recruiter, works out the email format, checks the domain, and logs the pitch in a built-in CRM. It's free to try.